The concept of co-working is not alien anymore. It's tough to ignore the buzz around co-working spaces, especially when the number of people in co-working is expected to increase by up to 4 million by 2020. This concept has been there for a few years because of the millennial trend against the concept of 'let's-go-to-office.'

As we all know, co-working space is the modern-day concept of providing an infrastructure for a younger workforce who like to work according to requirement and time. Co-working spaces are also community centres where anyone can rent an office or a desk easily.

To keep up with the demand and to make the co-working space an attractive place for new customers, it's important to make sure you constantly improve your service. Well, there are many things which are included in making your space technologically smart. Not only does technology in the workplace improve member experience but it can also positively impact the profitability of your co-working space by streamlining your workflow.

Technology can help in many ways from smart access control for your office to proper co-working management process and communication tools. Several applications and tools can enhance the working and services of co-working spaces. Below are 5 ways to create smart co-working spaces with the help of technology:

  1.     Security and Access Control

A smart access control system can make all the difference in your coworking space. Tech like Kisi allows keyless control of working spaces. With cloud technology, Kisi makes it simple and easy to use for all members in the co-working space. Although it may not be one of the first thoughts when it comes to managing a co-working space, it is vital to have a strong security system and software in place.

Security is often overlooked until something awful happens. This is an important matter especially to co-working spaces where new members come and go every day. Technology can help alleviate the risk in the modern workplace by allowing you to check the credentials of who comes in and out, time and date of each occurrence.

With camera integrations, it can even show who came into the office as well as who trailed in together with them. Real-time footage can be retrieved in the case of a crime or emergency, and knowing that a proper access control system is in place naturally deters misbehaviour.

  1.     Handling those Little Things

It is not easy managing a co-working space, especially when there are more than 100 members. Daily, you might be tasked with having to oversee and resolve various situations that might take precedence over others. This could ultimately lead to more "ordinary" tasks, such as proper mailroom management, to fall to the wayside.

Luckily, there are several technologies specially designed to help the admin of co-working spaces. There are companies which give software solutions that help to track, organise and manage mails and packages that are men for your members, for example, SphereMail, EZTrackIt and Anytime Mailbox.

  1.     Social and Event Management

One of the unique aspects of co-working spaces is how socially dynamic they can be for their members. There are people from different backgrounds and industries working under the same roof so it is easy for them to socialise with each other. Recognizing and embracing this aspect is essential for a co-working manager because it can open up opportunities to host various social events that current and potential members might enjoy.

Few applications can help a manager to manage a social calendar like Meetup, Eventbrite and Eventzilla. It allows you to manage by posting events, keeping attendees on track and contribute if there is a need for it.

  1.     Communication

Not only does technology allow you to reduce operational workload in your co-working space, but to engage your community by using various apps and tools.

In this modern world, Slack is the most important tool of communication and WhatsApp for urgent messages. Social media is great engaging with your broader audience and closed Facebook groups are often a good choice to communicate with your community and keep them up to date.

  1.     Proper Co-working Management

Having co-working management software can make all the difference when it comes to maintaining an efficiently-performing co-working space by taking manual tasks off your pipeline, adding value to your members' experience and consolidating more data for you to keep improving your space and making educated decisions.

OfficeRnD is a great solution as it offers native integrations with famous payment, accounting, access control and many more applications to help you automate business processes.


There are more technologies that can be used in co-working spaces but these advancements can surely help in streamlining managing your workspace. Co-working spaces are a major trend in millennial and they want everything technologically advanced so, having the above-mentioned technologies at your workspaces can drastically enhance the user experiences.

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